Privacy notice

Introduction

This Policy provides an overview of how a1qa sp. z o.o., together with its affiliated companies (collectively hereinafter referred to as “a1qa” or “we”), collects your personal data, handles it, and protects your privacy. You may find contact details of our companies by navigating to the “Company” menu item and selecting the “Contact us” tab.

Information about data controller

Name: a1qa sp. z.o.o.

Legal form: Limited Liability Company

Official address: ul. Młynarska, nr 8/12, lok. 2 piętro, 01-194, Warszawa, Polska

KRS 0000946323

REGON 521005095

Email: privacy@a1qa.com

Personal information we collect and use

We may collect, store, and use:

• Information contained in any communication that you send to us through this website, including a contact form, or otherwise (full name, email address, phone number, company name you work for or own, country where you reside and/or work, etc.).
• Data you provide to subscribe to our email newsletters and/or to receive marketing materials from a1qa (for instance, email address).
• Information you share with us when using our services since the first contact.
• Details of your visits to our website such as the pages you visited, the date, time, and duration of your visit and/or your IP address as well as the browser you use and its version, your operating system and its version, your city and state. This data may be collected by using cookies as explained further under the heading “Cookies” below.
• Any other personal information that you voluntarily provide to us (you may provide contacts if you want to participate in our events).

We may obtain your data from a third party ― our current/prospective clients, suppliers, or business partners where it is needed to provide our services or perform related duties (e.g., carry out the necessary procedures to sign the contract with the legal entity you represent). The categories of personal data processed by us in relation to this matter generally include name, surname, e-mail address, phone number, position, and company name.

a1qa’s aim is to collect only the minimum information required to handle and complete your request or to reach other purposes for which a1qa processes your personal data. If you believe this website has collected excessive data about you, please reach out to us through privacy@a1qa.com to raise your concerns.

a1qa does not intend to collect sensitive information through its website unless it is legally required to do so. Examples of sensitive details include race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, genetic data, biometric data, sexual life or sexual orientation, and criminal records. We kindly ask you not to provide sensitive data of this type when using our website.

Purposes for which we use your personal data

a1qa may use your personal data depending on the context of our relations. Our purposes regarding personal data we have can be divided into several types based on the following legal grounds:

a1qa’s legitimate interest:

If you have contacted us through this website, we may process your name, email address, phone number, company name you work for or own, and other information you provide to us to be able to respond to your inquiry or to organize a meeting/call.

Our legitimate interest is to quickly and effectively give you appropriate information and meet the expectations regarding your request.

If you are an employee (representative) of our client (current/prospective) or business partner, we may process your name, email address, phone number, and position.

Our legitimate interest is to develop business relations and communications, provide our services to the legal entity you represent or give you information about our services. We may process it to organize communication, the signing of contracts, contractual or relevant documentation, promote our services or invite you to our events, comply with requirements regarding anti-corruption, anti-money laundering, sanctions, etc.

Your consent:

If you visit our website, we may use cookies to process your visits to our website, such as the pages you visited, the date, time, and duration of your visit, and/or your IP address as well as the browser you use and its version, your operating system and its version, your city and state.

If you want to subscribe to a1qa’s newsletter or other marketing communication.

Please be informed that you may withdraw your consent at any time and for any reason by sending your request to privacy@a1qa.com. a1qa does not collect or compile personally identifying information for sale to third parties for consumer marketing or other commercial purposes.

Cookies

As mentioned on the entry page, our website uses cookies. Cookies are small text files that may be automatically placed on your computer/other device and stored on it. The use of cookies is now standard for most websites.

The first time that you visit our website, we inform you about using cookies through a notification banner. By clicking the “Accept” button, you declare your consent to using cookies. You have the capability to refuse (not accept) cookies. You can manage your choice regarding using cookies at the bottom of this section.

Please be informed that cookies are placed on your computer/device only if you provide your consent as described above.

a1qa collects details of your visits by using Google Analytics ― a web analytics service made by Google, Inc. to record and analyze how visitors use this website as well as to improve their experience. Google Analytics places and uses cookies that allow a1qa to track website traffic and users’ interaction with our website.

Cookies allow a1qa to see the pages you visit, the browser you use and its version, your operating system and its version, your IP address as well as your city and state. This technology helps us to compile analytics to improve its website and their functionality.

We may use cookies to record your consent on its website (e.g., the consent to the use of cookies).

You can learn more about cookies by visiting http://www.allaboutcookies.org.

We use the following categories of cookies:

• Functionality cookies 

Functionality cookies allow a website to remember choices you make. These cookies cannot track your browsing activity on other websites. They don’t gather any information about you that could be used for advertising or remembering where you’ve been on the Internet outside our website.

• Performance cookies 

Performance cookies are generally third-party cookies from vendors we work with or who work on our behalf that collect information about your visit and use of this website. Information collected includes, for example, browsers and operating systems used, domain name of the website previously visited, number of visits, average duration of the visit, and pages viewed. These cookies don’t collect information that identifies a visitor. All information these cookies collect is anonymous and is only used to improve how the website works. Third-party vendors may have access to this data and may use it to improve their overall services and offerings.

• Advertising and social media cookies. Third-party advertising and social media cookies are used to:
  • Deliver advertisements more relevant to you and your interests.
  • Limit the number of times you see an advertisement.
  • Help measure the effectiveness of the advertising campaign.
  • Understand people’s behavior after they view an advertisement.

They are usually placed on behalf of advertising networks with the website operator’s permission. They remember that you have visited a website and quite often they will be linked to website functionality provided by the other organization. This may impact the content and messages you see on other websites you visit.

Please note that if you disable/refuse cookies, the website or its parts may become inaccessible, not function properly, or you may not be able to use some of the interactive features of a1qa’s website.

Who may access your personal data

We may disclose your personal data to our affiliated companies as well as our auditors, supervisory agencies, governmental bodies/organizations, or other authorities to the extent required by applicable law. Third-party providers such as Google Ads, Google Tag Manager can also access this data to improve our website and advertising campaigns. a1qa works only with those third-party providers that maintain appropriate levels of security and confidentiality, process personal data only as instructed by a1qa, and flow those same obligations down to their sub-processors.

Transfers to third countries

a1qa is a multinational group of companies. For this reason, depending on the purpose of processing, your personal data may be transferred to and stored outside the country where you reside. This includes countries outside the United Kingdom/the European Economic Area with no adequate level of personal data protection.

You may ask a1qa to check the type of data to be processed and which country it will be transferred to in regard to your particular case.

Some of our offices reside in the countries that are not yet recognized to possess an adequate level of personal data protection. These offices have access to personal data on the basis of instruments that cover the European Union and/or the United Kingdom requirements for the transfer of personal data outside the European Economic Area/the United Kingdom.

Rights in relation to your personal data

Under the European Union, the United Kingdom legislation, including Data Protection Act 2018 and General data protection regulations, you may exercise the following rights in relation to the personal information we hold about you:

• Your right of access. You have the right to ask us for copies of your personal information.
• Your right to rectification. You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure. You have the right to ask us to erase your personal information in certain circumstances such as:
  • The personal data is no longer necessary in relation to the purposes for which it was collected and processed.
  • Our legal ground for processing is consent, you withdraw consent, and we have no other lawful basis for the processing.
  • Our legal ground for processing is that the processing is necessary for legitimate interests pursued by us or a third party, you object to the processing, and we do not have overriding legitimate grounds.
  • You object to processing for direct marketing purposes.
  • Your personal data has been unlawfully processed.
  • Your personal data must be erased to comply with a legal obligation to which we are subject.
• Your right to restriction of processing. You have the right to ask us to restrict the processing of your information in the following cases:
  • For a period enabling us to verify the accuracy of personal data where you contested it.
  • Your personal data have been unlawfully processed, and you request restriction of processing instead of deletion.
  • Your personal data are no longer necessary in relation to the purposes for which they were collected and processed but the personal data are required by you to establish, exercise, or defend legal claims.
  • For a period enabling us to verify whether the legitimate grounds relied on by us override your interests where you have objected to processing based on it being necessary for the pursuit of a legitimate interest identified by us.
• Your right to object to processing. You have the right to object to the processing of your personal data in certain circumstances such as:
  • Our legal ground for processing is that the processing is necessary for a legitimate interest pursued by us or a third party.
  • Our processing is for direct marketing purposes.
• Your right to data portability. You have the right to ask that we transfer the information you gave us to another organisation, or to you.
• The right to withdraw consent. Where we process personal data based on your consent, you have a right to withdraw consent at any time.

You may contact us via email if you wish to make a request/inquiry regarding your rights. If you make a request, we have one month to respond to you.

Right to lodge a complaint with a supervisory authority

If you consider that the processing of your personal data infringes the law, you as a data subject have the right to lodge a complaint with data protection, in particular in the Member State of your habitual residence, place of work, or place of an alleged infringement.

Retention of your personal data

Personal data that we process will be kept for no more than 2 (two) years or until the consent is revoked/you have objected to such processing.

Nevertheless, the specified storage periods can be changed (prolonged or shortened) if required by applicable law, following your behavior or to defend our legal rights.

Automated decisions

We do not use automated decision-making including profiling.

Data Security

We take appropriate technical and organizational security measures and have rules and procedures in place to make sure your personal data is kept securely and to guard against unauthorized access, improper use, alteration, disclosure and destruction, and accidental loss of your personal data.

In addition, we limit access to your personal data to only authorized staff and to those who have a business need to know, and they will process your personal data only if they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected or actual data security breach and will notify you and the supervisory authority of a suspected breach where we are legally required to do so.

Whenever we propose using new technologies, or where processing is construed as high risk, we are obliged to carry out a data protection impact assessment which allows us to make sure appropriate security measures are always in place in relation to the processing of your personal data.

Contact information

For any questions about this Privacy notice or our use of your personal information, you can contact us through privacy@a1qa.com.

This Privacy Notice may be updated to comply with applicable laws and regulations. We recommend you to review our Privacy Notice from time to time to learn any such changes to this Privacy Notice.